Privacy & Cookies Policy

Privacy & cookies policy

Introduction

The David Johnson SCIO (registration pending) is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

The website https://www.djeta.org is owned and operated by The David Johnson SCIO (registration pending). A copy of our data protection policy can be made available on request.

Information we may collect from you

Most of the personal information we process is provided to us directly by you for one of the following reasons:

You have donated to us via any method
You are acting for us as a volunteer
You have benefitted from our support
Through your request for information about our services and related topics and events
When you are contracted for services.

We may also receive personal information indirectly, from the following sources in the following scenarios:

You are being considered for an award
Through our use of Google Analytics cookies (please see the cookies section below).

We may collect and process personal information about you such as:

Your name, address, email address and other contact information
Records of your correspondence with us, if you have contacted us
Interests and circumstantial information
Bank account details, if you receive support from us or supply us with services
Details of your visit to the website
Information about your professional experiences, and any other information provided to us in your comments.

Uses made of the information

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting admin@djeta.org.uk
We have a contractual obligation
We have a legal obligation
We have a vital interest
We need it to perform a public task
We have a legitimate interest.

We will process any of your personal data, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons:

to provide you with the services you have requested
to comply with applicable laws and regulations
for administrative purposes
and to provide you with information about us and our services.

Where and how we store your personal data

The data that we collect from you may be transferred to, and stored at, cloud-based servers in the UK. If we do send your personal data outside the EEA we will take steps to ensure that the recipient implements appropriate measures to protect your information.

We keep personal data for a maximum period of six years. We will then dispose your information using secure destruction methods.

Disclosure of your information

We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements; or to protect the rights, property, or safety of The David Johnson SCIO, or others. This includes exchanging information with other organisations for the purposes of safeguarding or other statutory regulations with which we must comply. Your data will only be passed onto specific agencies that work with us as an integral part of our charitable mission but only as part of administering any award or for the coordination of our volunteer services if you have opted to volunteer with us.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact admin@djeta.org.uk if you wish to make a request.

Cookies

The majority of websites you visit will use some form of cookies to improve your user experience. This might be for the duration of your visit (by using what’s called a ‘session cookie’) or for repeat visits (by using a ‘persistent cookie’). Cookies are little bits of code that are placed on your computer. If you want to know more about cookies, or how to control or delete them, then we recommend you visit About Cookies for detailed guidance.

What cookies does this site use?

The information below describes the cookies we use on the David Johnson SCIO website and what we use them for. Currently, we use an opt-in / opt-out consent method which means that we provide a cookie consent notice when arriving at the website with the option to amend your settings or accepting the default.

If you are not happy with our consent method then you should either update your settings or you should delete our cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)

Session Cookies

We use session cookies to understand how you navigate around our website. These we deem strictly necessary to the working of the website. If these are disabled then the website may not function correctly. Our cookies do not collect personal information which would allow us to identify individuals who visit our website. More information on session cookies and what they are used for can be found on the All About Cookies website.

Google Analytics

We may use Google Analytics to understand how the site is being used (eg which pages visitors go to most often) in order to improve to our website for our visitors. User data is aggregated and completely anonymous. Read Google’s position on privacy as regards to its Google Analytics service on their website.

Contact details

If you have any questions about this policy please contact us at admin@djeta.org.uk.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at:

David Johnson SCIO

14 Great Stuart Street

Edinburgh EH3 7TN

Email: admin@djeta.org.uk

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk

Changes to The David Johnson SCIO privacy & cookies policy

This privacy policy was approved by the Trustees on 31 July. The David Johnson SCIO (registration pending) reserves the right to vary this privacy policy from time to time. Such variations become effective on posting on this website. Your subsequent use of this website or submission of personal information to the David Johnson SCIO will be deemed to signify your acceptance to the variations.